Connect sources
Approved quotations, price books, technical specifications, commercial terms, and CRM records.
Q-2026-041NordHydro Systems · Electrolyzer package
Review required Line itemSourcePriceStatus
Gas drying moduleQuote CZ-2025-018€ 86,400Matched
Control cabinet E-440Price book Q3 2026€ 24,800Locked
On-site commissioningEU delivery matrix€ 12,600Review
Volume discountCustomer tier B− 3.0%Approval
A Cynsta product
QuoteRoom
The private quotation system for technical sales.
For technical sales, estimating, and proposal teams that must prepare precise quotations from company precedents without sending sensitive know-how to public AI.
Built for Technical sales, estimating, and proposal teams
Replaces Folder searches and copying old quotations
Produces A review-ready quotation and calculation
Runs with Your knowledge inside your data boundary
Quotation operating system
One place for the request, company knowledge, and approved quotation.
QuoteRoom connects the customer request to products, prices, specifications, and approved clauses. AI assembles the draft in the background; commercial rules and human judgment remain explicit.
Mine the new request
RFQs, RFPs, email, and attachments become structured requirements and line items.
Assemble a governed draft
Products, configurations, prices, and clauses are retrieved from permitted company sources.
Review exceptions
Uncertain assumptions, discounts, margins, and missing proof wait for a human decision.
Export the quotation
DOCX, XLSX, and PDF use the same approved variables, citations, and audit trail.
RecordGoverned source
Products and configurations Linked to technical specifications
Prices and discounts Linked to price book and validity
Commercial terms Linked to the approved clause
Assumptions Visible and approved before export
Governed knowledge
Precedents become reusable records.
QuoteRoom does not treat an old quotation as prompt text. It creates linked records for products, configurations, prices, delivery rules, and approved clauses.
Commercial control
Prices and calculations are not a prompt.
The model can find a suitable product and explain the match. It cannot invent a price, rewrite a formula, or approve an exception. Commercial logic remains deterministic. Unit price Price book Q3 2026 Locked
Volume discount Customer tier B Requires approval
Freight EU delivery matrix Calculated
Margin floor Commercial policy 4.2 Enforced
Outputs
The quotation uses the template the company already knows.
The result is not a chat answer. QuoteRoom prepares an editable document, governed calculation, and supporting package with sources and decisions.
NamePurpose
NordHydro_Quotation_Q-2026-041.docx Review-ready quotation
NordHydro_Pricing_Q-2026-041.xlsx Governed calculation
NordHydro_Technical_Appendix.pdf Technical scope
Quote_Audit_Pack.zip Sources, approvals, and change log
Why teams buy it
Company know-how becomes a repeatable process.
Precedents become genuinely reusable
Approved configurations, prices, and terms become governed records.
Exceptions are not buried in a document
Discounts, margins, assumptions, and missing inputs wait for an explicit decision.
Every quotation has memory
Sources, decisions, and changes remain available for the next opportunity.
Integration and deployment
Connects to the systems already in place.
QuoteRoom is not a replacement CRM or file server. It works across approved folders, SharePoint, Google Drive, CRM, and internal databases inside your data boundary.
InputRFQ, email, PDF, XLSX, DOCX, ZIP
Knowledgeprecedents, price books, specifications, clauses
Reviewassumptions, exceptions, discounts, margins
ExportDOCX, XLSX, PDF, audit pack
First deployment
Start with one quotation type.
The first deployment uses real materials and the output template already in use. There is no need to replace the CRM, DMS, or pricing engine.
Connect approved sources
Ten strong quotations, a price book, specifications, and commercial rules.
Process one real RFQ
Compare the draft, calculation, and required interventions.
Operationalize the workflow
Roles, integrations, approvals, and the next quotation type.
FAQ
Clear product boundaries.
Is QuoteRoom a new CRM?+
No. It connects to the CRM and document stores already in use. It governs the knowledge and decisions required for one quotation.
Can AI change a price?+
Not without a permitted source and rule. Price, discount, margin, and calculations come from governed records and approval policies.
What does the first deployment cover?+
One quotation type, one approved source folder, one output template, and a real RFQ sample. Measure preparation time, manual interventions, and draft accuracy.
Bring one RFQ and ten approved quotations.
See which company knowledge can be reused, what a human must confirm, and how quickly a review-ready draft can be prepared.